Search functions

Signavio Process Manager helps you with numerous functions to manage large repositories of processes. Search functions for example, represent a useful tool to quickly find diagrams. In addition to the full text search, the advanced search option offers you a method to search more purposefully by adding specific search criteria. If you want to repeatedly perform a search, you can save your search as a smart folder. All search functions are described in this section.

Smart Folders

Smart Folders” is an important feature to save your advanced searches. In this way, you can remember, for example, frequently executed queries and later repeat with a simple click.

To save the search query as a smart folder, proceed as follows:

  1. Execute n advanced search as described above.

  2. Click the Save icon to save this query. The Create smart folder dialog opens.

    Save the search query.
  3. Label the smart folder, optionally add a description.

    Adding label to the smart folder.
  4. Finally, confirm the action by clicking Save. Now, you can access the smart folder through the Smart Folders directory in the navigation panel of the Signavio Explorer.

    Smart folders can be accessed through the navigation panel.


The content of a smart folder changes dynamically according to the content of your workspace. In our example, the smart folder will show one diagram less after the term “order” has been deleted from all “Description” attributes of a diagram.

Deleting a smart folder

You can delete a smart folder like any ordinary folder through the toolbar of the Signavio Explorer.

Deleting a smart folder.

Deleting a smart folder.

Search results

Grouped in categories

Search results are sorted into groups according to the objects they were found in. There are three categories:

  • found in diagram
  • found in diagram elements
  • found in comments.

For a better overview, you can collapse some categories using the minus-icon under the category name:

The search results are displayed in different categories.

The search results are displayed in different categories.

If there are many results, they may be listed on more than one page. Navigate through the pages using the arrow shaped buttons at the top of the page:

Page navigation.

Sometimes it is useful to use the list view instead of the icon view. In the list view, the results will not be sorted into groups. But you will have more information about location, description, revision version, date of last change, last author and file type of each diagram listed.

Switching to the list view.

Switching to the list view.

Showing a diagram at its location

If you want to find out in which folder the element found is located, follow these steps:

  1. Select the diagram in the search view.

  2. Click Go to parent.

  3. The Explorer directly switches to the folder that contains the diagram.

    Showing a diagram at its location.

Returning to the default Explorer view

To leave the search and return to the default Explorer view, you can click any of the folders in the folder tree on the left.