Exporting diagrams as PDF documents

You may want to export diagrams to a PDF document. This is possible from the Editor, Explorer and Collaboration Hub. In the Editor and Collaboration Hub, this works via the printing dialog.

To export or print diagrams to PDF documents, proceed as follows:

Exporting diagrams as PDFs in the Signavio Explorer

In the Explorer, you can select one or several diagrams and/or folders and click Import/Export, then Export PDF in the top drop-down menu. In case you have selected one or several folders, all diagrams contained in the folder(s) will be exported into one PDF file:

Export a diagram as a PDF document in the Explorer.

Export a diagram as a PDF document in the Explorer.

Hint

In case you want to export a diagram that you have just been editing the Explorer. make sure to save it before you export it. Otherwise the latest changes will not appear in the PDF file(s).

Exporting diagrams as PDFs in the Editor

In the Editor, you find the Print button in the upper left corner of the toolbar:

Print a diagram via the Editor.

Print a diagram in the Editor.

Hint

When printing from the Editor, even recent changes that have not been saved will be included in the diagram.

Exporting diagrams as PDFs in Collaboration Hub

In Collaboration Hub you find the Print button in the top right corner:

Print a diagram in Collaboration Hub.

Print a diagram in Collaboration Hub.

Configuring PDF export options

A configuration dialog appears for you to set the printing preferences:

Configure the printing preferences and print the diagram(s).

Configure the printing preferences and print the diagram(s).

The following list provides an overview over the printing preferences:

General

  • Language: In case you have multiple languages configured for your workspace, you can select the language the diagram(s) will be printed in.
  • Print in black and white: Choose between a colored print out (check-box ‘not checked’) and a black and white print out (check-box ‘checked’).
  • Show additional information: In case you want to display printing attributes (e.g. date or page) or diagram attributes directly in the PDF document, activate this check box and click the Configure link:
../../_images/configureai_en.png

You can now select up to three attributes for each of the displayed positions. To select an attribute, click the drop down menu at the position of your choice and click the respective entry:

../../_images/selectattribute_en.png

Click Own attribute if you want to select a diagram attribute. A dialog will appear, helping you to select one of all available diagram attributes:

Select the custom attribute 'external documents'.

Select the custom attribute ‘external documents’.

After having selected a couple of attributes, the print preview can look like this, for example:

Select attributes you want to print out to the PDF file.

Select attributes you want to print out to the PDF file.

Of course, it is possible to edit and remove attributes that have been selected previously.

  • Paper size: Choose between eleven different paper sizes, depending on the size you want the PDF document to be. Consider if you want to print it on paper in the future:
Select the paper type, e.g. A3.

Select the paper type, e.g. A3.

Orientation

  • Landscape/Portrait:
  • Diagram orientation (1): Choose whether the diagram orientation should be managed automatically, always in a certain manner or if it should not differ from the internal diagram orientation. We recommend to use Automatic as the preference in most cases.
  • Diagram orientation (2): In case Always has been selected under Diagram Orientation (1), you can now select whether the orientation should always be clockwise or counterclockwise:
../../_images/diagramorientation_en.png

Distribution

  • Single page / Multiple pages: Choose whether you want to have a diagram fitted to one page or - if necessary - distributed over several pages.

A single paged PDF print can look like this, for example:

../../_images/singlepageprint_en.png

When printing a diagram over multiple pages, the size will be automatically adjusted, so that the diagram width is taking all available space in the PDF. The diagram length is adjusted in relation to the width.

Hint: If printing a multi-page diagram, we recommend that you export a single page PDF from Signavio and configure the printer to print the diagram on multiple pages.

Attribute visualization

  • Rule sets: Here, you can activate rule sets of the attribute visualization manager. In our example, execution times will be visualized:
In this example, execution times will be visualized in the print out.

In this example, execution times will be visualized in the print out.

  • Risks and controls: If activated, risks and control attributes are visualized as configured in the risk and control manager.
  • Show attachment icon: If activated, attachments are visualized by a paper clip icon.

Selected Diagrams

  • Here you can change the diagram(s) you have selected previously. In order to so, click Configure:
Reselect the diagram(s) you want to print out.

Reselect the diagram(s) you want to print out.

Add custom logo:

It is possible to add a custom logo (e.g. your corporate logo) to the PDF printout. Simply click the Add custom logo link in the upper right corner of the print preview:

Add a custom logo.

Add a custom logo.

Now you can choose between uploading a new file and choosing an image that already exists in your workspace:

../../_images/chooselogo_en.png

Save as defaults

Activate this check box if you want to save the preferences as the default printing settings for your workspace. This check box is only displayed if you are logged in as a user with administrator privileges.

Important: The settings are only saved as default, if a PDF is created. When canceling the dialog, the preferences will be discarded.

Once you have configured the export options, click Create PDF:

Create a PDF containing the selected diagram(s).

Create a PDF containing the selected diagram(s).

A PDF document containing the diagram(s) is downloaded/displayed in your browser.

Exporting stakeholder specific views

If stakeholder-specific views were defined for a BPMN diagram, you can select one of them for the export. You can also decide to include subprocesses and choose the diagram language - if more than one is defined. If you would like to know more about how to create selective, stakeholder specific views of BPMN diagrams, see the chapter Creating views.

Select a view.

Select a view.

  • Click Export. The exported diagram will be downloaded by your browser.